TCC Constitution

TYNEDALE SPORTS CLUB

 

RULES AND REGULATIONS OF TYNEDALE SPORTS CLUB

 

 

 

  1. The name of the Club (hereinafter called “the Club”) shall be Tynedale Sports Club.

 

  1. The Club crest and colours and those of each section of the Club shall be in accordance with patterns approved by the Governing Board.

 

  1. The objects for which the Club is established are:-

 

a)      To provide facilities for playing and learning the skills of the games of cricket, lawn tennis and hockey and such other sporting pursuits as the Board may decide and to provide dressing rooms for changing and accommodation of social activities.

 

b)      To purchase, take on lease, or in exchange, hire or otherwise acquire any real or personal property or apparatus, equipment and other items and any rights or privileges and to construct, maintain and alter any buildings, erections or works necessary or convenient for the work of the Club.

 

c)      To sell, improve, manage, develop, let, mortgage, dispose of or turn to account, exchange, let out on hire or otherwise deal with all or any of the property or assets of the Club as may be expedient.

 

d)      To employ officers, servants and employees of all sorts; and to remunerate them and pay or make provision for pensions, gratuities and like benefits for any persons who are or have been officers, servants or employees or their dependents.

 

e)      To borrow or raise money for the purpose of the Club on such terms and on such security as may be thought fit.

 

f)        No portion of the income or property of the Club shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise howsoever by way pf profit, to the members of the Club.

 

g)      To invest the monies of the Club not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions (if any) and such consents (if any) as may for the time being be imposed or required by law and subject also as hereinafter provided.

 

h)      To accept donations, gifts, loans, subscriptions and other assistance in furtherance of the objects of the Club and to conform to any proper conditions upon which the same may be made.

i)        To do all such other things as are incidental or conducive to the attainment of the above objects or any of them.

 

Membership

 

  1. All members over 17 years of age on 1st April in any year, other than Associate Members, shall be designated as Senior Members. All Members under 17 years of age on the 1st April in any year shall be designated as Junior Members. The categories of Membership shall be determined by the Governing Board and submitted to a General Meeting for approval.

 

  1. All Senior Members shall have the right to vote at General Meetings of the Club and at Sectional Meetings appropriate to their category of membership.

 

  1. The Annual Subscription, appropriate to each category of membership, shall be determined by the Governing Board after consultation with all the Playing Sections and shall be submitted to a General Meeting for approval. The recommendations of the Governing Board shall only be defeated by two-thirds of those attending and voting, voting against such recommendations at the said General Meeting.

 

  1. Every applicant for admission to the Club as a Member must be proposed and seconded by Members (other than Junior Members) of at least one year’s standing. The appropriate application form must be completed, in full, by the applicant and by the proposer and seconder and submitted to an Official of the relevant section or to the Membership Secretary.

 

  1. Every applicant for membership shall come up for election by the Governing Board. Election shall be by simple majority of those voting. On admission, the new Member shall be entitled to all the benefits and privileges of membership and be bound by such Rules from the date of such election.

 

  1. The financial year of the Club shall commence on 1st October in each year. The annual subscriptions agreed at the Annual General Meeting shall be in respect of all playing activities commencing in that calendar year, i.e. 1st January, and in respect of social subscriptions, commencing in the following calendar year. The Governing Board shall have the right to take suitable disciplinary action including action under Rule 10 in respect of subscriptions which are unreasonably overdue.

 

  1. The Governing Board shall have power to terminate any membership but, for the purpose of this rule, a vote of not less than two-thirds of the Governing Board present and voting at such a meeting shall be necessary. Before the Governing Board terminates any membership, the Member concerned shall be given seven days notice in writing stating the date and time of the meeting and details of the complaint(s) and shall have the right to appear before the Governing Board to answer such complaint(s) and may call reasonable evidence on his or her own behalf.

 

  1. All complaints shall be made in writing to the relevant Secretary, who, if he or she is unable to deal with them, shall submit them to the Governing Board whose decision shall be final. An employee of the Club may be reprimanded only by the Officer of the Club empowered by the Governing Board.

 

  1. Each Member shall notify any change of address to the Secretary of the relevant Section or to the Membership Secretary. All notices sent to the Members by post or by hand, shall be deemed to have been delivered within four days of despatch.

 

Individual Playing Sections (“Section”)

 

  1. Each Section (initially cricket, hockey and tennis) shall, through its own Management Committee, be responsible for the day-to-day running of its activities in accordance with its Bye-Laws.

 

  1. The Bye- Laws of each Section and amendments thereto must be approved by the Governing Board and Members must have reasonable access thereto. The Governing Board shall have the power to amend Bye-Laws.

 

  1. Each Section shall hold an Annual General Meeting not less than 35 days prior to the last Friday in March to elect Officials and Committees and to transact any other business in accordance with the Bye-Laws of that Section and to make appropriate nominations, proposals and recommendations, etc., for the Annual general Meeting of the Club.

 

  1. Other playing activities mat provisionally be approved by the Governing Board so long as there is no unreasonable interference with the activities of an existing Section, and may subsequently be granted “Individual Playing Section” status by the Club in General Meeting provided that where another Section objects a two-thirds majority of those attending and voting shall be required.

 

  1. The Governing Board shall have the right to disband any Section which has not operated for three years and shall dispose of the assets thereof as it shall think fit.

 

  1. The Cricket Section shall have the absolute right to engage and dismiss a cricket professional, subject only to approval of the Governing Board where an action for damages or other proceedings may lie for breach of contract and/or wrongful dismissal.

 

Officers

 

  1. The Officers of the Club shall be a President, such Secretaries and Treasurers as the Governing Board shall determine, and Members of the Governing Board.

 

 

 

  1. An Honorary or Paid Secretary shall have the custody of all documents belonging to the Club. He or she shall conduct the correspondence of the Club, carry out any duties assigned to him or her by the Governing Board and be responsible for the keeping of full and correct minutes of all proceedings of the Governing Board. He or she shall be an ex-officio Member of all committees of the Club. An Assistant Secretary or Secretaries may be appointed for such purposes as the Board may think fit. The Governing Board shall have the right to dismiss Honorary, Paid or Assistant Secretaries.

 

  1. An Honorary or Paid Treasurer shall keep the Accounts of the Club and make up the Annual Statement of Accounts and Balance Sheet of the Club to the 30th September in each year. He or she shall be an ex-officio Member of all committees of the. An Assistant Treasurer or Treasurers may be appointed for such purposes as the Board may think fit. The Governing Board shall have the right to dismiss Honorary, Paid or Assistant Treasurers.

 

Governing Board (“the Board”)

 

  1. The entire management of the Club (except as otherwise provided in these Rules) shall be exercised by the Board in the best interests of all Members.

 

  1. The Board shall consist of:-

 

a)      The President (Elected).

 

b)      Honorary Secretary (Elected) or Paid (and non-elected and non-voting) Secretary.

 

c)      Honorary Membership Secretary (Elected).

 

d)      Honorary Treasurer (Elected) or Paid (and non-elected and non-voting) Treasurer.

 

e)      Two nominees from each Section (who must be either the Chairman, Secretary, Assistant Secretary or Treasurer of that Section).

 

f)        Nine other Members elected at the Annual General Meeting

 

g)      Three nominees from the Associate Members Section.

 

Only Senior and Associate Members of the Club may sit on the Board.

 

  1. The Board shall have the power to fill any casual vacancies and may co-opt up to three additional Board Members.

 

  1. At the first meeting of the Board following the Annual Meeting of the Club, the Board shall appoint a Chairman.

 

 

  1. The Board shall meet at least once a quarter to consider the Accounts and arrange the affairs of the Club. A Quorum shall consist of 10 Members. Minutes shall be taken of all proceedings of the Board and shall be open to the inspection of any Member of the Board applying to the Secretary.

 

  1. The Board may, by notice sent to Members not less than ten days before the date fixed for such Meeting, or by notice published in the local press, not less than ten days before such Meeting, and also displayed in a prominent place in the Clubhouse, at any time for a special purpose, call a Special General Meeting, and they shall do so forthwith by notice sent or published as aforesaid, upon the request in writing of any twenty Senior Members of the Club. Such request and notice shall state the purposes for which the Meeting is required. No resolution shall be deemed passed at such Meeting unless it is carried by at least two-thirds of the Members present and voting. The decision of any such Meeting shall be binding on the Board.

 

  1. The Board may, from time to time, appoint such committees as they deem necessary or expedient, which shall conduct their business within the terms of reference, and in accordance with the directors of the Board and shall report their deliberations to the Board for confirmation or otherwise. Such committees shall not have powers to act without confirmation by the Board, unless plenary powers have been given.

 

  1. The Board shall have the power to make, vary and revoke Bye-Laws regulating the internal affairs of the Club, provided the same are not inconsistent with these Rules. Such Bye-Laws shall be posted in some conspicuous part of the Club premises and shall be binding on all Members until repealed by the Board or set aside by resolution of a General Meeting of the Club.

 

  1. These Rules may be added to, repealed or amended by resolution at any Annual or Special General Meeting, provided that no such resolution shall be deemed to have been passed unless it is carried by at least two-thirds of the Members present and voting. The Secretary shall, within 28 days of any alteration to these Rules or any Bye-Laws affecting Licensing Matters, give written notice thereof to the Authorities specified in the Licensing Act 1964 or any amendment thereof.

 

  1. In the event of any dispute or difference of opinion arising as to the meaning of any of the Rules or Bye-Laws of the Club or any section thereof or as to the interpretation thereof, the Board shall have the powers to determine the sense in which the doubtful Rules shall be taken. Such decision shall be recorded in the Minutes of the Board proceedings and shall, on all subsequent occasions, be binding on the Club and its Members. The decision of the Board upon any question of interpretation or upon any matter affecting the Club and not provided for in these Rules or Bye-Laws of the Club or any section thereof, shall be final and binding on the Members.

 

 

Annual General Meeting

 

  1. The Accounts and the Balance Sheet of the Club to the 30th September in each year or as soon as practicable thereafter, shall be reported upon by a Qualified Accountant and after being reported on be circulated amongst Members. A copy of the Accounts and Balance Sheet shall be posted in the Clubhouse at least ten days before the Annual General Meeting and a copy made available to any Members on request.

 

  1. The Annual General Meeting of the Club shall be held not later than the last Friday in March in every year, on a date and at a time fixed by the Board, to transact the following business:-

 

a)      Confirmation of the Minutes of the previous General Meeting.

 

b)      To receive and, if approved, to adopt the audited statement of the Club’s Accounts to the end of the preceding financial year.

 

c)      To elect a President, Secretaries and Treasurer (under Rule 23).

 

d)      To elect nine members to the Board (under Rule 23).

 

e)      To agree subscriptions (under Rule 6).

 

f)        To elect Honorary Life Members.

 

g)      To appoint a reporting Accountant.

 

h)      To elect Members of the House committee in accordance with Rule 39.

 

i)        To consider, and if thought fit, to pass any resolution of which written notice of motion has been given. Such notice must be in the hands of the Secretary not less than 28 days prior to the Annual General Meeting.

 

j)        To inform Members of any special matter which the Board desires to bring before the Members and to receive suggestions from Members for consideration by the Board.

 

Notice convening the Annual General Meeting, together with Audited Accounts, shall be sent to Members not less than 10 days before the Meeting and shall specify the matters to be dealt with.

 

 

 

 

 

 

 

  1. No business shall be transacted at any General Meeting of the Club unless a Quorum of Members be present at the commencement of such business. A Quorum shall consist of 20 Members entitled to vote in accordance with Rule 5. If, within half an hour from the time appointed for the Meeting, a Quorum of Members be not present, The Meeting, if convened upon requisition of Members, shall be dissolved. If any other case, it shall stand adjourned, in which case the Chairman of the Meeting shall nominate a date, time and place for the adjourned meeting to be held, which Meeting must take place within 14 days of the adjourned Meeting. If, at such adjourned Meeting, a Quorum of Members be not present, the Members present shall form a Quorum.

 

  1. No amendment (other than a motion for adjournment) shall be moved to any resolution proposed at any Annual General or Special General Meeting of the Club, unless written notice thereof shall have bee sent to the Secretary not less than 7 days previous to the meeting. Whenever any such notice shall be given, it shall forthwith be posted in the Clubhouse.

 

  1. The President shall preside as Chair at every Annual General or Special General Meeting at which he or she is present and in his or her absence, the Chairman of the Governing Board shall preside.

 

  1. Honorary Life Members shall be elected at the Annual General Meeting of the Club. They shall be selected from persons who have given valuable service and benefit to the Club. Nominations for Life Members must be approved by the Board before submission to the Annual General Meeting for election.

 

  1. The Board shall have the power to appoint Vice-Presidents of the Club

 

  1. The purchase for the Club, and the supply of the Club of intoxicating liquor, shall be managed by a House Committee consisting of 6 Senior Members of not less than 1 year standing, entitled to vote in accordance with Rule 5 and elected at the Annual General Meeting. The House Committee shall ensure that the provision of such liquor is controlled and conducted in a manner which conforms with the Law and Rules of the Club.

 

  1. The Club shall be registered in accordance with the provisions of the Licensing Act 1964 and any amendment or re-enactment thereof.

 

  1. For the better management of its affairs, the House Committee shall have power to make, vary or revoke Bye-Laws, which shall be submitted for the approval of the Board, and when so approved, become operative and take effect and be deemed to have equal force and authority as if incorporated in these Rules.

 

 

 

 

 

 

  1. Unless authorised by the House Committee, no person shall, at any time, be entitled to receive at the expense of the Club, any commission, percentage or similar payment on or with reference to purchase or sales of intoxicating liquor by the Club nor shall any person directly or indirectly, derive any pecuniary benefit from the supply of intoxicating liquor, by or on behalf of the Club, to Members of Guests apart from any benefit accruing to the Club as a whole and apart also from any benefit which a person derives indirectly by reason of the supply, contributing to a general gain from the carrying on of the Club.

 

Equal Opportunities

 

  1. The Club has an equal opportunities policy. It is committed to providing equal opportunities in pursuit of its objects including eliminating discrimination whether on the grounds of disability, gender, sexual orientation, marriage, race, colour, national or ethnic origins.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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